Executive Assistant, Risk Management

The Walt Disney Company
Published
June 23, 2019
Location
Burbank, CA
Job Type

Description

Job Summary

At Disney, we‘re storytellers. We make the impossible, possible. We do this by utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world.

Do you have deep experience supporting a very high-level executive? Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management? If you’re nodding your head, then a Senior Executive Support Professional position in The Corporate Risk Management Department at The Walt Disney Company might be right for you.

Our Senior Executive Support Professionals are highly-respected because their skills are quite simply, essential. You’d be a key member of a dynamic, fast-paced team that is responsible for making Disney Safe, Resilient and Maintaining our Financial Strength. and would work with some of the most creative, intelligent people in the business. Join us – apply today!

This position currently reports to Disney’s Vice President, Risk Management

Responsibilities

You would be responsible for the day-to-day workings of the leader(s) you support. Our team manages the Company’s Risks enabling our business to make the Magic that Disney creates around the world in as safe and financially efficient manner as possible. We deal with all of Disney’s operations around the Globe from Parks and Resorts to the Studio and from ESPN to our Streaming services, just to name a few. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive(s) you support is absolutely critical because that’s what enables you to become a true partner. In addition to understanding your executive’s business -- and business needs -- inside and out, you’ll also need deep knowledge of the leadership and workings of (name segment, like ESPN) and of related departments across the Disney enterprise. As the “face” of your executive(s) within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different! On any given day you might:

  • Read relevant newspapers and trade journals so you are completely immersed in the mission of the office and can inform your executive when you see something he/she should know;
  • Conduct research, fact-check existing work, and prepare regular reports and summaries – you’ll have tasks that you “own” completely and will provide regular assistance on others;
  • Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels;
  • Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job;
  • Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting;
  • Understand the day’s priorities so you can be strategic about how you direct phone calls;
  • Schedule conference rooms, meetings and video chats;
  • Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
  • Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company;
  • Draft letters and emails on behalf of your leaders;
  • Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including some who are extremely senior in the organization;
  • Manage large purchase orders and vendor contracts;
  • Mentor and train younger support professionals in hard skills like computer programs, and soft skills like teamwork;
  • Plan large, high-profile events like premiers, product launches, off-sites and team-building activities;

Basic Qualifications

Here’s what you will need to be successful in this role:

  • At least 5 years supporting a Vice President and/or equivalent experience;
  • Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary;
  • Desire to immerse yourself fully and learn all aspects of your executive’s business;
  • Ability to multi-task and prioritize deadlines/deliverables;
  • Strong proficiency with all types of computers, phones, and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur and working in a Windows environment
  • A calm head and steady hand to deal with the unexpected;
  • “EQ” skills to build bridges, forge alliances and encourage people to want to work with you;
  • Complete reliability handling confidential, often highly sensitive information;
  • Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked;
  • Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed;
  • Very strong organizational skills and extreme attention to detail; and
  • A highly professional demeanor, positive outlook and a can-do attitude.

Preferred Qualifications

It would be great if you also had these skills:

  • Experience at The Walt Disney Company
  • Experience working in a large public corporation; and
  • Good knowledge of the Risk Management and/or Insurance Profession

Required Education
Education is important to us, here is what we are looking for:

  • Required-Bachelor’s degree and/or equivalent experience

Preferred Education

  • Preferred-Master’s degree

This position is with The Walt Disney Company, which is part of a business segment we call The Walt Disney Company (Corporate).

The Walt Disney Company is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

Company Description

From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started!

The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of…

What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!

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