Program Officer

International Medical Corps
Published
July 22, 2019
Location
Washington, D.C, Washington, D.C
Job Type

Description

Essential Job Duties/Scope Of Work

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Job Purpose 
Working under the supervision of the Program Manager, the Program Officer will assist in coordinating International Medical Corps’ emergency relief and development activities and program design and development for the country programs within the regional portfolio, supporting in-country teams and providing guidance to International Medical Corps field staff from its Washington, DC offices with frequent trips to the field. The Program Officer coordinates interdepartmental support at the HQ level to secure assistance to the country programs in the region. The Program Officer also coordinates and maintains all donor reporting for grants. Additionally, the Program Officer represents and advocates for International Medical Corps’ programs to partners in the international development community, donors and government representatives.

Main Responsibilities

  • Coordination and regional team membership 

    • Serve as a primary point of contact and coordination between all internal departments and the country teams, including compliance, finance, resource development, logistics, legal, security, human resources, and communication.
    • Work with country teams to support the development of country strategy plans for each country program, coordinate annual review and evaluation of the strategies, and support implementation of plans. 
  • Program/Portfolio Management 

    • Backstop the daily operations of the country programs to ensure continuance through appropriate response to context changes, mission, program, and beneficiary needs, donor positioning, lessons learned, and best practices.
    • Facilitate compliance with internal and external regulations, all applicable laws, and contractual obligations, in consultation with Legal and Grants and Contracts departments; including interpretation of regulations and supporting the country teams to comply with applicable rules and regulations.
    • Facilitate timely and adequate cooperation with Legal, Grants and Contracts, and Finance departments regarding review and approval of agreements (MOUs, contracts, etc.).
    • Oversee timely completion/submission of internal/external reports (donors, special and other) and their flow within International Medical Corps including International Medical Corps-UK including review, analysis, and compliance with deadlines.
    • Act as liaison for the country programs with International Medical Corps internal departments, advocating for the needs of the program within the International Medical Corps.
    • Maintain oversight of country programs by initiating and facilitating weekly program calls and monthly pipeline calls with the country teams, finance department and International Medical Corps UK teams. Perform regular program/portfolio monitoring to ensure that objectives are being achieved and quality is maintained.
    • Maintain internal communication and updates regarding country programs within International Medical Corps HQ departments, including International Medical Corps UK.
    • Maintain open lines of communication with field staff ensuring that country programs are properly briefed on International Medical Corps’ mission, goals, and capacity.
    • Review and transmit internal approval requests (e.g. training requests, disposition of assets) in compliance with IMC and donor regulations.
    • Perform problem solving and mitigation as needed.
    • Assist in new program and new mission start-up (including exploratory missions/assessments) and closeout, as appropriate. 
  • Program design and development 

    • Initiate and coordinate internal approval processes for assessments and proposal submissions.
    • Using the country strategies as a base, manage ongoing program development and design. This will include identification of needs; identification of donors, donor priorities, and donor opportunities; and program design.
    • Assist in the proposal process, which may include proposal writing, editing and proofreading, coordination of International Medical Corps departments, technical input, preparation for submission, submission, following through the approval process, and assisting in start-up activities. 
  • Supervision 

    • Assist in facilitating human resource oversight of country teams including administration matters, identifying staffing needs, mentoring, coaching and identification and resolution of problems, concerns, legal issues, and conflicts.
    • Visit the country missions regularly for management and operational assessment and recommend plans of action when needed.
    • Promote professional working relationships with all International Medical Corps’ departments to International Medical Corps’ staff members.
  • Representation

 

  • Have a thorough understanding of the mission and regional contexts.
  • Maintain substantial relationships with donors and partners (governmental, NGO, and companies) both current and potential.
  • Raise the profile of International Medical Corps, its work and country missions through active participation in Interaction forum, and external events when possible.
  • Serve as an advocate for the country missions. 

 

Code of Conduct 

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.

  • Bachelor’s degree and 3-5 years of relevant work experience or Master’s degree (e.g. Public Health, Social Work, International Relations, Business Administration, International Development, etc.) plus 1-2 years of relevant experience required 

Experience

  • Experience in effectively dealing with international and headquarters staff, and the ability to deal with a broad spectrum of people
  • Ability to read, analyze, and interpret USG/EU/UN donor regulations and requirements;
  • Ability to write reports;
  • Ability to effectively present information and respond to questions from management and field programs;
  • Outstanding organizational skills;
  • Excellent communication skills, both oral and written;
  • Excellent self-motivation skills;
  • Ability to exercise sound judgment and make decisions independently;
  • Excellent ability to handle multiple tasks in a fast paced and constantly changing environment;
  • Be flexible possess the ability to cope in stressful situations;
  • Be creative and possess the ability to work with limited resources;
  • Willingness and ability to travel extensively. 

Desirable

  • 1-2 years of field-based work experience
  • Understanding of health and development concepts in developing countries 

Equal Opportunities 
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Company Description

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

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